Only authorized employees and volunteers may transport clients in their personal vehicles.

To qualify to transport clients in a personal vehicle, the employee or volunteer must have an acceptable driving record based on our insurance carrier’s guidelines and submit documentation of a current insurance policy.

Driving records must remain within the insurance carrier’s guidelines for continued employment or assignment in positions with driving duties. Employees and volunteers who do not maintain acceptable records will not be allowed to transport clients and may be disqualified for the position.

All employees and volunteers driving on Neighbors First! business must maintain a valid driver’s license and insurance on all vehicles they drive. Any change in the status of their driver’s license or insurance must be reported to the Executive Director immediately and prior to driving on Neighbors First! business.

Employees and volunteers transporting clients in personal vehicles will be subject to having their driving records checked at the discretion of the Executive Director

Employee/volunteer insurance serves as primary coverage with Neighbors First! insurance being secondary.

The personal vehicle used to transport clients must be properly maintained and in good working condition.

The driver and all passengers must wear seat belts at all times. No vehicle should be operated when the number of occupants exceeds the number of passenger restraints available.

Drivers shall obey all applicable traffic and parking regulations, ordinances, and laws.

• Employees and volunteers who incur parking or other fines while on Neighbors First! business are personally responsible for payment of such fines.
  
  
• Employees and volunteers who are issued citations for any offense while driving on Neighbors First! business must notify the Executive Director immediately when practicable, but in no case later than 24 hours. Failure to provide such notice may be grounds for disciplinary action.
  
  
• An employee or volunteer who is arrested for or charged with a motor vehicle offense for which the punishment includes suspension or revocation of the motor vehicle license while on Neighbors First! business, must notify the Executive Director immediately when practicable, but in no case later than 24 hours. Conviction for such offense may be grounds for loss of authorization to transport Neighbors First! clients and/or further disciplinary action.

Any driver who is involved in a motor vehicle accident while on Neighbors First! business involving personal injury to any party shall notify the Executive Director immediately. If the accident involves property damage only, the driver shall notify the Executive Director upon return to the work location.

The driver shall use hands-free equipment when necessary to talk on a cell phone when driving. In no event shall the driver text message or operate any other electronic equipment while driving the vehicle. Itis always preferred that the driver park the car in a safe location to receive or make cell phone calls.

 No smoking is allowed in personal vehicles while transporting clients.

All client transportation will be documented as directed by the Executive Director of Neighbors First!